PRMPFES52A - Prepare quotations for gaseous fire suppression system designs Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners
PRMPFES52A Mapping and Delivery Guide Prepare quotations for gaseous fire suppression system designs
Version 1.0 Issue Date: May 2024
Qualification
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Unit of Competency
PRMPFES52A - Prepare quotations for gaseous fire suppression system designs
Description
This unit of competency specifies the outcomes required to prepare quotation or tender documentation for gaseous fire suppression system designs. The unit requires the ability to accurately determine system requirements, develop a detailed budget and prepare documentation according to set quotation or tender criteria and conditions.
Employability Skills
Not Applicable
Learning Outcomes and Application
This unit of competency supports the development of fire suppression system design skills and knowledge that can be used throughout the Australian fire protection industry.
Duration and Setting
X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Not Applicable
Competency Field
Asset Maintenance
Development and validation strategy and guide for assessors and learners
Student Learning Resources
Handouts Activities
Slides PPT
Assessment 1
Assessment 2
Assessment 3
Assessment 4
Elements of Competency
Performance Criteria
Element: Interpret and comply with legal and industry requirements relating to preparation of quotation or tender documentation for gaseous fire suppression system designs.
Apply knowledge and understanding of legislative requirements, including the Building Code of Australia (BCA) and relevant state and territory regulations, to gaseous fire suppression system designs and quotation or tender documentation.
Apply knowledge and understanding of legislative and industry requirements to work procedures and clarify where necessary with relevant persons.
Identify potential and actual breaches of legislative and industry requirements and take action according to organisational requirements.
Element: Determine quotation or tender requirements.
Obtain and analyse quotation or tender brief and other relevant documentation.
Assess viability to comply with quotation or tender requirements against described specifications and operational capacity.
Conduct customer site visit, as necessary.
Conduct risk assessment on anticipated project.
Identify personal limitations in assessing quotation or tender requirements and seek assistance as required from relevant persons.
Interpret and allow for all relevant organisational requirements and legislative requirements within parameters of quotation or tender requirements.
Element: Estimate resource requirements.
Determine financial, physical and human resources needed to meet quotation or tender requirements.
Identify and cost system design requirements.
Prepare draft system design drawings and calculations to meet quotation or tender requirements.
Apply organisational rate schedules and conditions to establish costings.
Identify and account for contingency factors and variations that may affect capacity to meet resource estimates.
Review all information to check accuracy.
Determine budget to meet assessed quotation or tender requirements.
Element: Prepare and submit quotation or tender documentation.
Use business equipment and technology to gather and compile relevant information in a suitable format according to organisational requirements.
Prepare draft quotation or tender documentation to accurately reflect specific quotation or tender criteria and conditions.
Distribute draft quotation or tender documentation to relevantpersons to check accuracy and coverage of information.
Seek feedback and, where appropriate, incorporate in quotation or tender documentation.
Submit final documentation within timelines and securely maintain a copy according to organisational requirements.
Element: Convert accepted quotation or tender into job order.
Negotiate changes and variations to meet customer and company needs.
Check and validate system design data, costand resource estimates.
Negotiate, where needed, and immediately confirm written agreement to quotation or tender documentation.
Successfully negotiate and arrange method of payment with the customer.
Create customer file, accurately and promptly update documentation, and store securely.
Seek feedback on quotation or tender documentation and review the submission process to identify areas for improvement to support future activities.
Evidence Required
List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, the range statement and the Assessment Guidelines for this Training Package.
Overview of assessment
Competency in this unit underpins competency in other aspects of the candidate's role in managing their work tasks.
This unit could be assessed on its own or in combination with other units of competency relevant to the job function.
Critical aspects for assessment and evidence required to demonstrate competency in this unit
A person who demonstrates competency in this unit must be able to provide evidence of:
preparing documentation according to:
quotation or tender criteria and conditions
organisational requirements for preparing and presenting quotations or tenders
industry and legislative requirements
conducting a risk assessment of anticipated project
accurately determining system requirements
developing a detailed budget
checking system design data, cost and resource estimates
reviewing the submission process.
Specific resources for assessment
The following resources should be available:
legislation, policies, procedures and protocols related to preparing and documenting quotations for gaseous fire suppression system designs
relevant codes of practice
copy of quotation or tender brief on which submission is based
copy of organisational rate schedules and conditions
organisation's quotation pro forma
copy of customer file
assessment instruments and record books.
Where applicable, physical resources should include equipment modified for people with disabilities.
Access must be provided to appropriate learning and/or assessment support when required.
Assessment processes and techniques must be culturally appropriate, and appropriate to the oracy, language and literacy capacity of the candidate and the work being performed.
Context of assessment
For valid and reliable assessment of this unit, competency should be demonstrated over a period of time and be observed by the assessor (or assessment team working together to conduct the assessment).
Competency is to be demonstrated in a range of situations, reflecting the practical requirements of the workplace which may include customer and workplace interruptions and involvement in related activities normally experienced in the workplace.
Assessment of competency over the full range of performance criteria should be made.
Candidates should be given the opportunity to practise and undertake self-assessment of performance before requesting formal assessment
Oral questioning or a written assessment may be used to assess underpinning knowledge. (In assessment situations where the candidate is offered a preference between oral questioning and written assessment, questions are to be identical.)
Assessment of evidence should establish the candidate's ability to perform the job to the standard required in the workplace.
Supplementary evidence may be obtained from relevant authenticated correspondence or reports from supervisors or team leaders. Other forms of evidence may include audit reports, customer survey reports and appraisal reports.
Candidate should be encouraged to compile a portfolio of examples of completed documentation relevant to their organisation. One accurate example of each completed document is suggested as sufficient to infer competency and ability to transfer appropriate skills to each document type when required in the workplace. (Oral questioning may contribute as evidence of this ability.)
Information derived from enterprise policies and practices must be treated as commercial-in-confidence.
In all cases where practical assessment is used it will be combined with targeted questioning to assess the underpinning knowledge.
Questioning will be undertaken in such a manner as is appropriate to the oracy, language and literacy levels of the candidate and any cultural issues that may affect responses to the questions. It will reflect the requirements of the unit of competency and the work being performed.
Where assessment is for the purpose of recognition (RCC or RPL), the evidence provided will need to be authenticated and show that it represents current competency demonstrated over a period of time.
Performance and assessment of this unit must be carried out within the relevant requirements of the following legislative and industry framework:
Acts, regulations and codes
Australian and international standards identified as relevant
environmental regulations
organisational requirements, including policies and procedures relating to ODS, SGG and OHS.
Submission Requirements
List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here
Assessment task 1: [title] Due date:
(add new lines for each of the assessment tasks)
Assessment Tasks
Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.
This section describes the essential skills and knowledge and their level, required for this unit.
Required skills:
analyse site fire protection and detection requirements
basic project planning and management
costing and estimating
customer relations
apply language, literacy and numeracy skills to:
communicate with others in a clear and concise manner in both written and verbal modes
read, understand and comply with quotation or tender criteria and conditions
report and record information neatly and legibly when completing documentation
problem-solving and critical analysis
source, organise and record information
time management.
Required knowledge:
contractual requirements for variation requests
fire suppression system coverage requirements
system design knowledge
duty of care in provision of services
financial accountability requirements
fire industry codes of practice
legislation, guidelines, policies and practices relating to preparing quotations for services
organisational and customer confidentiality requirements
organisational costing and pricing schedules
policies and procedures in relation to preparing and documenting quotations
relevant consumer protection issues and fair trading and trade practices requirements
research and analysis methods
relevant federal, state or territory legislation that affects organisational operations, including:
anti-discrimination and diversity
equal employment opportunity
industrial relations.
KEY COMPETENCIES
The seven key competencies represent generic skills considered necessary for effective participation by an individual in the workplace.
Performance level 1 - at this level the candidate is required to undertake tasks effectively. Performance level 2 - at this level the candidate is required to manage tasks. Performance level 3 - at this level the candidate is required to use concepts for evaluating and reshaping tasks.
Key competency
Example of application
Performance level
How are ideas and information communicated?
Share and discuss with colleagues, supervisor and/or customers information and ideas to develop an understanding of customer expectations and requirements.
2
How can information be collected, analysed and organised?
Collect and analyse information from quotation or tender brief and assess viability to comply with quotation or tender requirements.
2
How are activities planned and organised?
Prioritise, coordinate and sequence work tasks, as required, to meet customer requirements.
2
How is teamwork used?
Work with management and colleagues to prepare quotation or tender documentation to customer's satisfaction and organisation's requirements.
2
How are mathematical ideas and techniques used?
Calculate the costs of services to customers, including cost of equipment and resources required.
1
How are problem-solving skills applied?
Analyse factors that may affect meeting customer requirements and detail contingencies.
2
How is the use of technology applied?
Use technology to access information, develop quotation or tender documentation, and manage scheduling and completion of work.
3
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the performance criteria is detailed below. Add any essential operating conditions that may be present with training and assessment depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts.
Legislative requirements may include:
Australian standards, quality assurance and certification requirements
award and enterprise agreements
fire industry codes of practice
national industry standards
relevant federal, state and territory legislation and local government regulations that affect company operation, including:
consumer protection
environmental protection issues such as ozone depleting substance (ODS) and synthetic greenhouse gas (SGG) extinguishing agent handling licences
industrial equipment certificates of competency or licences
industrial relations
occupational health and safety (OHS) Acts and regulations
privacy
trade practices
workplace consultative arrangements.
Work procedures may include:
checking equipment availability
confirming process and equipment efficiency
determining travel costs
obtaining subcontractor quotations
determining quantity take-off levels.
Relevant persons may include:
colleagues
customers
managers
representatives from regulatory authority
supervisors.
Potential and actual breaches may include:
insufficient fire rating of enclosures
using gases without appropriate licences.
Organisational requirements may include:
business and performance plans
customer and company confidentiality requirements
customer service standards
code of conduct
code of ethics
defined resource parameters
duty of care
insurance policy agreements
legal and organisational policies and procedures, including personnel practices and guidelines
OHS policies, procedures and programs
organisational goals, objectives, plans, systems and processes
policies and procedures relating to own role, responsibility and delegation
quality and continuous improvement processes and standards
records and information systems and processes
verbal or written instructions.
Documentation may include:
inspection reports
manufacturer design guidelines
relevant codes and standards
risk analysis reports.
Viability may include:
availability of outsourced materials and equipment
capacity to comply with building program
cost effectiveness.
System design requirements may include:
exemption from use of restricted materials
size of risk
strategic importance of risk
type of contents.
Contingency factors and variations may include:
building progress
cash flow
disputes
insurance
restricted site access
time penalties
transport
weather and environmental conditions.
Business equipment and technology may include:
communications technology
design software
manufacturer data
measuring equipment.
Quotation or tender criteria may include:
agreed boundaries of operation
cost schedule
methods of operation
reporting requirements
time limit.
Feedback may include:
confirmation from management
knowledge of competitors
specific customer requirements.
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.
Observation Checklist
Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice
Yes
No
Comments/feedback
Apply knowledge and understanding of legislative requirements, including the Building Code of Australia (BCA) and relevant state and territory regulations, to gaseous fire suppression system designs and quotation or tender documentation.
Apply knowledge and understanding of legislative and industry requirements to work procedures and clarify where necessary with relevant persons.
Identify potential and actual breaches of legislative and industry requirements and take action according to organisational requirements.
Obtain and analyse quotation or tender brief and other relevant documentation.
Assess viability to comply with quotation or tender requirements against described specifications and operational capacity.
Conduct customer site visit, as necessary.
Conduct risk assessment on anticipated project.
Identify personal limitations in assessing quotation or tender requirements and seek assistance as required from relevant persons.
Interpret and allow for all relevant organisational requirements and legislative requirements within parameters of quotation or tender requirements.
Determine financial, physical and human resources needed to meet quotation or tender requirements.
Identify and cost system design requirements.
Prepare draft system design drawings and calculations to meet quotation or tender requirements.
Apply organisational rate schedules and conditions to establish costings.
Identify and account for contingency factors and variations that may affect capacity to meet resource estimates.
Review all information to check accuracy.
Determine budget to meet assessed quotation or tender requirements.
Use business equipment and technology to gather and compile relevant information in a suitable format according to organisational requirements.
Prepare draft quotation or tender documentation to accurately reflect specific quotation or tender criteria and conditions.
Distribute draft quotation or tender documentation to relevantpersons to check accuracy and coverage of information.
Seek feedback and, where appropriate, incorporate in quotation or tender documentation.
Submit final documentation within timelines and securely maintain a copy according to organisational requirements.
Negotiate changes and variations to meet customer and company needs.
Check and validate system design data, costand resource estimates.
Negotiate, where needed, and immediately confirm written agreement to quotation or tender documentation.
Successfully negotiate and arrange method of payment with the customer.
Create customer file, accurately and promptly update documentation, and store securely.
Seek feedback on quotation or tender documentation and review the submission process to identify areas for improvement to support future activities.
Forms
Assessment Cover Sheet
PRMPFES52A - Prepare quotations for gaseous fire suppression system designs
Assessment task 1: [title]
Student name:
Student ID:
I declare that the assessment tasks submitted for this unit are my own work.
Student signature:
Result: Competent Not yet competent
Feedback to student
Assessor name:
Signature:
Date:
Assessment Record Sheet
PRMPFES52A - Prepare quotations for gaseous fire suppression system designs
Student name:
Student ID:
Assessment task 1: [title] Result: Competent Not yet competent
(add lines for each task)
Feedback to student:
Overall assessment result: Competent Not yet competent